Free Commercial Invoice Generator
Create a legally compliant export invoice that clears customs faster. Includes mandatory fields for HS Codes, Incoterms®, and Origin.
Secure. Professional. Instant PDF.
Secure Session: Data is processed for PDF generation and immediately purged.
Why Exporters Trust This Tool in 2026
Customs authorities have tightened regulations. Standard Excel templates often lack the required data fields, causing shipment holds.
HS Code Compliance
Mandatory for all international shipments. We provide a specific column for the Harmonized System codes to prevent misclassification penalties.
Incoterms® Ready
Clarify liability instantly. Define whether you ship FOB, CIF, or DDP to protect your business from unexpected logistics costs.
Clean PDF Formatting
No more broken Excel layouts. Our system generates a professional PDF that prints perfectly on A4 or Letter paper for the shipping pouch.
3 Reasons Commercial Invoices Get Rejected
A rejected invoice means your goods sit in a bonded warehouse while storage fees pile up. Based on 2026 data, here are the top errors to avoid using our tool:
Customs hates "Parts". Use specific terms like "Steel Ball Bearings for Automotive Use".
Even if shipped from the US, if it was made in China, the invoice must say "China". This affects tariffs.
The unit price on the invoice must match the Purchase Order and Packing List exactly.
Verify your data with official sources:
Frequently Asked Questions
Is this Commercial Invoice valid for 2026 customs regulations?
Yes. Our template is updated to reflect the latest international trade standards for 2026, including fields for the 6-digit HS Code, Country of Origin, and Incoterms® 2020 rules mandated by most customs authorities globally.
How is my data handled during PDF generation?
Security is our priority. Your invoice data is transmitted via 256-bit TLS encryption to our secure generation server. The PDF is created instantly, and all data is permanently deleted from our temporary memory immediately after the download is triggered. We do not store, archive, or share your trade secrets.
Why is the HS Code (Harmonized System) mandatory?
Customs officers use the HS Code to determine duties and taxes. A missing or incorrect code is the #1 reason for shipment delays in 2026. This tool provides a dedicated field to ensure you don't miss this critical requirement.
Can I use this for Letter of Credit (L/C) shipments?
While this tool generates a standard commercial invoice, Letter of Credit shipments often require very specific wording matching the bank's credit terms exactly. We recommend using this tool for the draft and having it reviewed by your bank's trade finance officer before final submission.