Free VAT & GST Invoice Generator
Create a VAT invoice online with this free VAT invoice maker: add your and your customer's VAT numbers, tick which lines are taxable, and download the PDF. For the rules behind each field, see our VAT/GST invoicing guide.
Prefer a file you fill in yourself? Blank VAT invoice template (UK & EU) in PDF, Word and Excel.
Prefer a blank VAT invoice template? Download it as PDF, Word (DOCX), or Excel (XLSX) with working formulas — free, no signup, no email. Or fill it in online on this page and download a finished, calculated PDF.
What the VAT invoice editor above includes
- Supplier and customer VAT numbers alongside full business details
- A Taxable tick box on every line, with one VAT or GST rate applied to the taxable lines
- Optional supply date (tax point) and a reverse-charge note you switch on with a checkbox
Free to use — no signup, no account. Unmetered for normal use, with an anti-abuse cap of 20 generated PDFs per device per day. Each PDF carries a one-line credit for this site, on by default — one free checkbox in the settings turns it off. Your draft autosaves in your own browser, and when you download, its content is sent over an encrypted HTTPS connection to our server, which renders the PDF. The blank template downloads above are not metered.
How to Create a VAT Invoice
Enter your business details and VAT number
Fill in your business name and address, then the 'Your Tax ID / VAT Number' field. The PDF prints it after 'VAT Reg. No:' (or 'GST Reg. No:' when your tax label is GST).
Add your customer
Enter the customer's name and address. Fill in 'Client's Tax ID / VAT Number' when their number has to appear, for example on a reverse-charge invoice.
Set the invoice number and dates
Enter the invoice number and the Date. If the time of supply (tax point) is different from the invoice date, fill in 'Supply Date / Tax Point (optional)'; it prints only when filled.
List the items and tick which are taxable
Add each line with its quantity and net unit price. With 'Apply Tax To' set to 'Apply to Taxable Items Only' (the default), untick 'Taxable' on any line that carries no VAT; that line prints '(No VAT charged)'.
Set the VAT rate (or the reverse charge)
In Totals & Adjustments, keep the tax label 'VAT' and enter the one rate for this invoice. For a reverse-charge supply, set the rate to 0 and tick the 'Reverse charge' box, which prints 'VAT Reverse Charge applies. Customer to account for VAT.'
Preview and download the PDF
Click 'Preview & Download', check the preview, then confirm to download the PDF. No signup required.
What your VAT invoice PDF shows
- Title: “TAX INVOICE” by default; you can change it in Document Title.
- Header: Invoice #, Date, and “Supply Date (Tax Point)” when you fill that field.
- From and Bill To: name, address, email and phone, each with its tax number after “VAT Reg. No:” (the label follows your tax label, e.g. “GST Reg. No:”).
- Line items: Description, Quantity, Unit Price and Net Amount; a line with Taxable unticked shows “(No VAT charged)” under its description.
- Totals: Subtotal (Net), any discount, “Taxable Amount” when VAT is above 0, the VAT row with its rate (it stays on the PDF at 0.00 on a 0% invoice), any shipping and deposit, and Total Due (or Balance Due after a deposit).
- Reverse charge: “VAT Reverse Charge applies. Customer to account for VAT.” only when you tick the Reverse charge box.
- Notes, Terms & Conditions and Payment Instructions, as you type them.
What it does not do
- It applies one VAT rate per invoice, so it cannot show 20% and 5% lines with a total for each rate. Use two invoices, or the blank template and the VAT breakdown example.
- It has no second-currency VAT line: if you invoice a UK supply in another currency, type the VAT total in sterling into Notes.
- It does not create e-invoice files (such as XML) or send anything to a tax authority.
- The editor's Due Date field is not printed on this template; put your payment terms in Terms & Conditions.
Create a UK VAT invoice
The editor opens with a UK sample: £ as the currency, VAT at 20% (the UK standard rate per GOV.UK) and a GB-format example VAT number. Replace the sample details with your own. HMRC's list of what a full VAT invoice must show (VAT Notice 700/21, section 4.1) maps onto the editor like this:
- Sequential invoice number, date of issue: Invoice # and Date.
- Time of supply: Supply Date / Tax Point, when it differs from the invoice date.
- Your name, address and VAT registration number; the customer's name and address: the From and Bill To fields.
- Description, quantity, unit price and amount excluding VAT: the line items and the Net Amount column.
- Rate of VAT, total excluding VAT, total VAT: the VAT rate in Totals, Subtotal (Net) and the VAT row.
- Rate of any cash discount offered: type it into Terms or Notes.
Two things to type in yourself. HMRC wants the VAT total in sterling: “you must convert the total amount of VAT payable into sterling” (VAT Notice 700, 16.4), so a non-sterling invoice needs the sterling VAT figure in Notes. And on an invoice that mixes VAT and no-VAT lines, those lines must “show clearly that there's no VAT payable and you must show a separate total for their values” (16.5): the “(No VAT charged)” marker covers the first part; add their total in Notes. The full UK, EU and Australian lists are in the guide's VAT invoice checklist.
Using it for a GST tax invoice
In Totals & Adjustments, change the tax label from “VAT” to “GST” and enter your rate, for example 10% in Australia, 15% in New Zealand or 9% in Singapore (from our verified rate table). The PDF then prints “GST (10%)” style totals, “GST Reg. No:” before each tax number and “(No GST charged)” on untaxed lines. A “GST/HST” label prints “GST/HST Reg. No:” (in Canada the federal GST is 5%, and HST replaces it in some provinces), and a CGST, SGST or IGST label, or one that contains GSTIN, prints “GSTIN:”. The title stays “TAX INVOICE”.
- Australia: the ATO lists the seller's ABN among the details of a tax invoice, and from $1,000 the buyer's identity or ABN. There is no ABN-specific label, so the number you type prints after “GST Reg. No:”.
- India: the tool applies one tax line per invoice and has no HSN/SAC code column, so it cannot show CGST and SGST as two separate amounts or print HSN/SAC codes.
- Not registered for GST? Don't issue a tax invoice; use the non-GST invoice template.
VAT vs GST: Key Differences
Understanding the differences between VAT and GST systems helps ensure compliance when invoicing internationally.
| Feature | UK VAT | EU VAT | AU GST |
|---|---|---|---|
| Standard Rate | 20% | 17–27% (set by each member state) | 10% |
| Registration Threshold | £90,000 taxable turnover in the last 12 months | Varies by country | $75,000 GST turnover |
| Return Period | Usually every 3 months | 1, 2 or 3 months, set by each member state | Monthly ($20 million+ GST turnover), quarterly (under $20 million) or annually if voluntarily registered |
Sources: GOV.UK, Register for VAT · GOV.UK, VAT Returns · Directive 2006/112/EC, Art. 252 · ATO, Registering for GST · ATO, When to report and pay GST · rates from our verified rate table.
Global Invoicing Standards Guide
🇬🇧 United Kingdom (HMRC)
- Requirement: According to HMRC VAT Notice 700/21, you normally issue a VAT invoice within 30 days of the date of supply.
- Key Fields: Time of supply (tax point), the VAT rate for each description, and the total VAT in sterling if you invoice in another currency.
🇪🇺 European Union (EU VAT)
- Requirement: For Intra-Community supplies, you must include both parties' VAT numbers.
- Reverse Charge: When the customer pays the VAT, the invoice must carry the mention “Reverse charge” (Directive 2006/112/EC, Art. 226(11a)). See the reverse charge calculator.
🇦🇺 Australia & 🇨🇦 Canada
- Australia: According to ATO requirements, tax invoices for sales of $1,000 or more must also show the buyer's identity or ABN.
- Canada: The GST/HST registration number is required on invoices of $100 or more for input tax credits (SOR/91-45, s. 3); see the Canada GST/HST invoice requirements. Place of supply rules determine the rate (HST vs GST).
- For multi-currency transactions, try our multi-currency invoice tool.
Essential Tax Glossary
The date when the transaction legally took place for tax purposes. This may differ from the invoice creation date.
A mechanism where the buyer, rather than the seller, is responsible for paying the VAT/GST to the tax authority. Common in B2B cross-border services.
Frequently Asked Questions
What does the PDF show, and is that enough for a VAT invoice? +
The PDF prints the title (TAX INVOICE by default, editable), the invoice number and date, an optional supply date (tax point), your and your customer's names, addresses and VAT numbers, each line's description, quantity, unit price and net amount, the subtotal, the taxable amount and VAT at one rate, and the total due. Check that against the rules where you trade: HMRC's list is in VAT Notice 700/21, section 4.1, and our VAT invoice guide puts the UK, EU and Australian lists side by side. The tool makes a PDF, not a structured e-invoice file (such as XML), so it does not replace a country's mandatory e-invoicing system.
Is it free, and what happens to my invoice data? +
Yes, it is free and unmetered for normal use; an anti-abuse cap of 20 PDFs per device per day (200 per IP) applies, well above ordinary use, and the blank template downloads on this page are not metered. A one-line "Created free with myinvoicetemplate.com" credit is switched on by default and one free checkbox in the settings turns it off. Your draft is stored in your own browser on this device, so download and keep the PDF you need. When you download, the document's content is sent over an encrypted HTTPS connection to our server, which renders the PDF. There is no account or invoice history, so the site offers no way to recover a lost invoice.
Can I use this for cross-border (reverse charge) invoices? +
Yes. Enter the customer's VAT number in 'Client's Tax ID / VAT Number', set the VAT rate to 0 and tick the 'Reverse charge' box in Totals & Adjustments. The PDF then prints 'VAT Reverse Charge applies. Customer to account for VAT.' The note prints only when that box is ticked, and the VAT row stays on the PDF at 0.00. The reverse charge calculator explains when the reverse charge applies and what else the invoice must say.
What is the difference between a Standard and a VAT Invoice? +
A Standard Invoice is a request for payment. A VAT/GST Invoice is a legal document used for tax deduction. Our tool creates the latter by ensuring the Tax Registration Numbers (VRN/GST) and the breakdown of Net vs. Gross amounts are clearly visible.
What VAT rate should I use for UK invoices? +
The UK standard rate is 20%. GOV.UK lists the rates as: standard rate 20% (from 4 January 2011, up from 17.5%); reduced rate 5% (e.g. children's car seats, home energy); zero rate 0% (e.g. most food, children's clothes). Check which rate applies to what you sell before you invoice.
Do I need a VAT number to use this generator? +
No, you can use this tool without a VAT number. But only VAT-registered businesses can issue VAT invoices, so if you are not registered, leave the VAT fields empty and make a plain invoice without a VAT line. If you are VAT registered, your VAT registration number must be on your VAT invoices.
Can this tool generate a VAT number? +
No. A VAT number is issued by the tax authority when a business registers for VAT; GOV.UK says you cannot include VAT on your invoices until you get your VAT registration number. No website can generate a valid one, and an invented number should never go on an invoice. Type the number you were issued. To check a customer's EU VAT number, use the European Commission's VIES service.
Can I make an invoice without VAT? +
Yes. If you are not VAT-registered, make a plain invoice with no VAT line; if the supply is zero-rated or exempt, the zero-rated invoice guide shows what the invoice must say. Selling in a GST country without GST registration? Use the non-GST invoice template.
⚖️ Compliance Notice
This tool makes a PDF invoice from what you enter. It does not create structured e-invoices (such as XML) or send anything to a tax authority, so where e-invoicing is mandatory, check the e-invoicing mandates tracker for the required system. The rules for what a VAT invoice must show differ by country; consult an accountant for specific requirements.
Ready to Create Your VAT Invoice?
Free, no signup required. Fill in the form above and download the PDF.
Create Free VAT Invoice