Free Invoice Templates

The universal blank invoice: a printable A4 PDF, an editable Word file and an Excel sheet that totals each line and adds tax at the rate you enter.

Standardized format for cross-border trade. Includes mandatory fields for Harmonized System (HS) codes, Country of Origin, and Incoterms® 2020 rules.

Free VAT invoice template (UK & EU): sales invoice with VAT in PDF, Word and Excel, with a filled sample and the EU Article 226 mentions.

Blank invoice with no tax row for sellers not registered for GST or VAT; PDF, Word and Excel with SUM formulas.

B2B invoice for corporate accounts-payable departments, with a Purchase Order (PO) number field, a project code and the client's tax ID.

Layout for construction and trades that separates labor costs from material costs, with a job site block.

Labor, materials & fixtures, and call-out, inspection or permit fees in separate blocks, each with a subtotal; the Excel file has a tax-rate cell per block.

Parts & fittings, labor, and emergency call-out or permit fees in separate blocks, each with a subtotal; the Excel file has a tax-rate cell per block.

Professional billing format for intellectual property services. Optimized for consultants, developers, and agencies billing by the hour or by the project.

Project work by milestone or hours × rate, and monthly hosting or maintenance, in separate blocks, each with a subtotal.

Bill a permanent placement fee as salary basis × fee %, contract staffing from approved timesheets, or retained-search instalments.

Free XLSX log of the invoices you send: balance, days overdue, Paid/Open/Overdue status and per-client totals calculate automatically.

A formal, firm price offer with a validity date and acceptance terms. The standard pre-sale document for services and B2B offers — invoice follows acceptance.

US-style job estimate with labor and material line items. Clearly labeled as an approximation — scope changes are handled by change orders, then invoiced.

Preliminary bill of sale sent to buyers in advance of a shipment or delivery of goods. Shows a valid-until date and your terms of sale.

Reduces or cancels the amount due on a previously issued invoice and references that invoice by number.

US wording on US Letter: PDF, Word and Excel with formulas, plus a filled sample.

Fields from HMRC VAT Notice 700 para 18.2.3, with a zero-rated/exempt total and a GBP sample.

One currency per invoice (8 presets or a custom symbol), the ISO code next to the total, optional net, tax and total in a second currency at the rate you type, and SWIFT/IBAN payment lines.

For advisory firms and professional-services billing: hourly, project and expense lines with a unit on each line, a project code and a deposit-paid line.

Specialized billing for wedding, event, and portrait photographers. Includes creative fee separation, usage rights licensing scope, and retainer deduction calculation.

Confirms a payment was received — the document that closes out an invoice. Records the payment date, method, and what the payment covered.

The buyer's formal order to a vendor — an offer to purchase, not an invoice. Carries the PO number the vendor quotes back on the invoice for AP matching.

Increases what the counterparty owes after an undercharge or agreed extra costs — the mirror image of a credit note, referencing the original invoice.

For an individual with no business name: bill under your own name, with pay-to details, expense lines and a tax row only if you are registered to charge it.

Prints Net 30 terms and a due-date box; the Excel file works out the due date from an editable Net-days cell.

Build your own reusable invoice template with your logo, colour, business details, currency and tax line; download it as Word (.docx), Excel (.xlsx, totals by formula) or a print-ready PDF.