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Free Freelance Invoice Generator

Create professional PDF invoices for hourly contracts, retainers, and project milestones. Supports multi-currency billing. Download instantly - no signup needed.

✓ Zero Data Retention: Data is never stored.
✓ Multi-Currency: Bill in USD, EUR, GBP & more.
✓ Flexible Billing: Hourly, Project, or Retainer.

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Disclaimer: This tool acts as a document formatter. You are responsible for the accuracy of tax rates and compliance with local laws (e.g., VAT, GST, IR35).

Expert Tip

Essential Clauses to Protect Your Payment

Freelancers often face "Scope Creep" or late payments. Copy and paste these standard texts into the "Notes" section of your invoice.

Late Payment Interest

Click text to select

"Payment is due within [Number] days. A late fee of 1.5% per month will be applied to any outstanding balance after the due date, pursuant to local commercial regulations."

Intellectual Property Transfer

Click text to select

"Transfer of copyright and intellectual property rights for the delivered work is contingent upon full payment of this invoice. Until payment is received, the work remains the property of the creator."

Freelance Invoicing: A 2026 Compliance Guide

In 2026, a simple PDF isn't enough; your invoice is a legal demand for payment. Here is how to structure it for maximum protection.

Tax Identity is Non-Negotiable

Whether you are a Sole Trader, LLC, or operating under a "DBA," your invoice must clearly state your legal entity name. In many jurisdictions (EU, UK, CA), failing to list your Tax ID renders the invoice invalid for your client's tax deductions.

Digital Payment Integration

While bank transfers (IBAN/SWIFT) remain standard, 2026 has seen a surge in digital wallet usage. Pro Tip: Add a static payment link (e.g., Stripe, Wise, PayPal) alongside your bank details. Clients pay 3x faster when they can click-to-pay.

Reimbursable Expenses

If you are billing for software licenses, stock photos, or hosting:

List them as separate line items.
Do not apply service markup unless agreed upon.
Attach original receipts to the final email.

How to Create a Freelance Invoice

Add Your Business Details

Enter your business name, address, and contact information.

Add Client Information

Enter your client's company name and billing address.

Add Line Items

Enter your services with hourly rate or project fee.

Set Payment Terms

Choose Net 15, Net 30, or custom payment terms.

Download PDF

Generate and download your professional invoice as PDF.

Need more details? Read our complete freelance invoicing guide.

Freelance Billing Methods

Hourly Rate Invoice

Bill clients based on hours worked. Include hourly rate, hours logged, and project description. Ideal for ongoing consulting engagements.

Project-Based Invoice

Fixed-fee invoicing for complete projects. Break down milestones if needed. Best for web design, branding, or defined deliverables.

Retainer Invoice

Monthly recurring invoices for ongoing client relationships. Specify included hours and overage rates for predictable income.

Milestone Invoice

Invoice at project stages: 50% upfront, 25% at draft, 25% at delivery. Protects cash flow on large projects.

Frequently Asked Questions

Is this invoice generator compliant with 2026 tax regulations? +

Yes. The tool allows for manual entry of all tax rates (VAT, GST, Sales Tax) and withholding taxes applicable in 2026. However, as tax laws vary by jurisdiction (e.g., UK IR35, US 1099 rules), we recommend verifying final rates with a certified accountant.

How is my client's data secured? +

We use a 'Stateless Processing' architecture. Your data is processed exclusively in your browser's active memory (RAM) to generate the PDF and is immediately purged upon download. No data is written to any database or persistent storage.

Can I use this for international (Cross-Border) billing? +

Absolutely. The generator supports all global currencies and date formats. For cross-border transactions, ensure you include your SWIFT/BIC code and IBAN in the payment details section for seamless transfers.

What billing methods does this generator support? +

Our generator supports hourly billing, project-based invoicing, retainer agreements, and milestone-based billing. You can customize line items to match any freelance payment structure.

Can I invoice in multiple currencies? +

Yes. The generator supports all major world currencies including USD, EUR, GBP, CAD, AUD, and more. You can invoice each client in their preferred currency for easier international payments.

Should I include my Social Security Number on invoices? +

No. Never include your SSN on invoices. US clients will request your tax information separately using a W-9 form. Your invoice should only include your business name, address, and optionally your EIN (Employer Identification Number) if you have one.

Need detailed guidance? Read our complete freelance invoicing guide.

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