★★★★★
"I need to send detailed quotes to secure deposits before I start any design work. This tool adds the 'Validity Date' automatically, which saves me from awkward price discussions later."
Freelance Interior Designer
Estimates, Quotes & Customs
Free Proforma Invoice Generator
Create professional Quotes and Estimates in seconds.
Includes specialized fields for Validity Dates and Legal Disclaimers.
No Signup. Secure PDF. 100% Free.
Create a Quote in 3 Steps:
- 👇 Enter quote details & validity date.
- 📦 Itemize services or goods.
- 📄 Download PDF & send to client.
Quote Template Initializing secure environment...
Validity Date Field
Non-Binding Format
Zero-Retention Privacy
Disclaimer: This document is a Proforma Invoice (estimate/quote) and is not a request for payment or a VAT invoice. It is not legally binding until accepted by the buyer.
Why Use This Tool Instead of a Word Template?
Estimates need to be accurate. Our generator ensures your math is perfect and your terms are clear.
📅
Validity Date Control
Prices change. Our tool includes a dedicated "Valid Until" date field, ensuring your quote expires when you say it does, protecting your profit margins.
🛡️
Legal Disclaimers Included
The template automatically includes standard language stating "This is not a VAT invoice," clarifying it's a non-binding estimate to avoid accounting confusion.
💰
Deposit Clarity
Clearly outline the total estimated cost. Use the notes section to specify the exact Deposit Percentage required to begin work.
Expert Guide
Proforma vs. Commercial Invoice: What's the Difference?
Sending the wrong document can delay payment or get your shipment stuck at customs.
- Proforma: Preliminary quote. Issued before the sale.
- Commercial: Final bill. Issued after the sale.
- Accounting: Proformas are not recorded as Accounts Receivable.
Read the full comparison:
Proforma Invoice Guide → How to Create a Proforma Invoice
- 1. Enter Seller & Buyer Details: Input your business info and your client's details. Upload your logo to make the quote look professional.
- 2. Set the Validity Date: In the "Quote Details" section, select a "Valid Until" date. This creates urgency and protects your pricing.
- 3. Itemize Services or Goods: List the products or services you are estimating. Be specific with descriptions to avoid future disputes.
- 4. Add Terms & Disclaimer: The tool automatically adds a standard proforma disclaimer. You can edit the "Terms" to include deposit requirements.
- 5. Download PDF Quote: Click "Generate" to create a secure, non-editable PDF. Send it to your client for approval or deposit payment.
Frequently Asked Questions
Is a Proforma Invoice legally binding?
No, a proforma invoice is essentially a preliminary bill of sale or a quote. It serves as a good-faith agreement between buyer and seller but is not a legal demand for payment like a final invoice.
Why do I need a 'Validity Date'?
Prices fluctuate. The 'Validity Date' (or Expiry Date) protects your business by specifying how long the quoted price is valid. Our generator includes this field by default to prevent scope creep.
Can I use this for customs declarations?
Yes. Customs authorities often accept proforma invoices to assess the value of goods for duties and taxes before the final commercial invoice is issued. It helps expedite shipping.
Does this calculate the deposit amount?
Yes. You can use the notes section or line items to specify a required deposit (e.g., '50% due to commence work').
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