Free VAT & GST Invoice Generator
Create legally compliant, audit-ready PDF invoices for freelancers and SMEs. Engineered for Privacy with Zero Data Retention. See our complete VAT/GST invoicing guide for detailed compliance tips.
How to Create a VAT Invoice
Enter Your Business Details
Add your company name, address, and VAT registration number (VRN).
Add Customer Information
Enter your customer's details and their VAT ID for B2B transactions.
List Items with Tax Rates
Add line items with net prices and select the appropriate VAT/GST rate (20%, 10%, 0%).
Download Your PDF
Click generate and download your tax-compliant PDF invoice instantly. No signup required.
VAT vs GST: Key Differences
Understanding the differences between VAT and GST systems helps ensure compliance when invoicing internationally.
| Feature | UK VAT | EU VAT | AU GST |
|---|---|---|---|
| Standard Rate | 20% | 19-27% | 10% |
| Registration Threshold | £90,000 | Varies by country | $75,000 AUD |
| Reverse Charge | B2B services | Intra-EU B2B | N/A |
| Invoice Language | English | Local + English | English |
| Filing Frequency | Quarterly | Monthly/Quarterly | Quarterly |
Why Invoice Compliance Matters in 2026
In 2026, tax authorities worldwide require stricter invoice standards. Your invoices must include both parties' Tax IDs (VRN/GST/ABN), clearly separate Net and Tax amounts, and follow Reverse Charge rules for cross-border B2B transactions. Non-compliant invoices may be rejected for input tax credits. For exports and customs documentation, use our commercial invoice generator.
Global Invoicing Standards Guide
🇬🇧 United Kingdom (HMRC)
- Requirement: According to HMRC VAT guidance, a valid VAT invoice must be issued within 30 days of the supply.
- Key Fields: Tax Point (Time of Supply), VAT Rate applied per item, and the Sterling (£) equivalent if trading in foreign currency.
🇪🇺 European Union (EU VAT)
- Requirement: For Intra-Community supplies, you must include both parties' VAT numbers.
- Reverse Charge: Essential for B2B services. The invoice must state "Reverse Charge" and show no VAT charged on the document.
🇦🇺 Australia & 🇨🇦 Canada
- Australia: According to ATO requirements, documents over $1,000 AUD must show the buyer's identity or ABN.
- Canada: GST/HST registration numbers must be prominent. Place of supply rules determine the specific rate (HST vs GST).
- For multi-currency transactions, try our multi-currency invoice tool.
Essential Tax Glossary
The date when the transaction legally took place for tax purposes. This may differ from the invoice creation date.
A mechanism where the buyer, rather than the seller, is responsible for paying the VAT/GST to the tax authority. Common in B2B cross-border services.
Frequently Asked Questions
Is this invoice generator compliant with 2026 tax regulations? +
This tool generates invoices that adhere to the standard layout requirements recommended by the OECD and local tax authorities (like HMRC in the UK and ATO in Australia). It includes mandatory fields for Supplier/Customer Tax IDs, Tax Dates, and rate breakdowns. However, for countries with mandatory real-time e-invoicing (e.g., Poland's KSeF or France's PDP), you should use this PDF for your internal records or copy the data into the government portal.
How is my data secured? Do you store my invoices? +
We utilize a 'Privacy-First' architecture. When you click generate, the PDF is compiled on our backend using an ephemeral process and sent back to you immediately. We do NOT store, log, or archive your invoice data in any database. Once the session ends, your data is wiped instantly.
Can I use this for Cross-Border (EU to UK/US) trade? +
Yes. The generator supports 'Zero-Rated' and 'Reverse Charge' scenarios. You can set the tax rate to 0% and use the 'Notes' section to add the mandatory legal text (e.g., 'Reverse Charge: Customer to account for VAT to HMRC').
What is the difference between a Standard and a VAT Invoice? +
A Standard Invoice is a request for payment. A VAT/GST Invoice is a legal document used for tax deduction. Our tool creates the latter by ensuring the Tax Registration Numbers (VRN/GST) and the breakdown of Net vs. Gross amounts are clearly visible.
What VAT rate should I use for UK invoices? +
The standard UK VAT rate is 20%. Reduced rates of 5% and 0% apply to specific goods and services. Use 0% for exports outside the UK.
Do I need a VAT number to use this generator? +
No, you can use this tool without a VAT number. However, if you are VAT registered, you must include your VAT Registration Number (VRN) on all invoices.
⚖️ Compliance Notice
This tool generates PDF invoices based on OECD standards. For mandatory e-invoicing countries (Poland, Italy, France), use this as a visual copy only. Consult an accountant for specific requirements.
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