Create Your Own Invoice Template in Word & Excel
Need one finished invoice now? Use the free invoice generator.
Invoice template creator
Preview (the layout of your files)
BILL TO
PAYMENT TERMS
| DESCRIPTION | QTY | UNIT PRICE | AMOUNT |
|---|---|---|---|
NOTES
Subtotal
Tax
TOTAL DUE
PAYMENT INSTRUCTIONS
Template created free with myinvoicetemplate.com
Template or finished invoice: which one do you need?
| You want | Use | What you get |
|---|---|---|
| Your own reusable file, with your logo and details already in it | This template creator | A Word, Excel or PDF template built in your browser; you fill in the customer and items for each invoice |
| One finished invoice, today | Free invoice generator | A finished PDF: you fill in everything online, preview it and download it; the PDF is created from what you send when you download |
| A plain blank to print or type into | Blank invoice templates | Plain PDF, Word and (for many types) Excel files, without your details or logo, for invoices, receipts, quotes and other documents |
About this page
Built in your browser: what you type and your logo are not sent to us. Your settings are saved in this browser on this device.
- Enter your business details. Type your business name, address, email, phone and tax ID. Anything you leave empty stays off the template.
- Add your logo and colour. Upload a JPG, PNG or WEBP logo (up to 0.5 MB and 2048 × 2048 px) and pick an accent colour for the INVOICE heading, the section labels and the total.
- Choose currency, paper size and columns. Pick a currency symbol (or type your own), A4 or US Letter, and whether the lines are billed as quantity × unit price or hours × rate.
- Set the tax line and your terms. Both tax fields start empty: type the tax name and rate you charge, or leave them blank. Add your usual payment terms, payment instructions and a footer note if you want them printed on every invoice.
- Check the preview and download. The preview updates as you type. Download the template as a Word file, an Excel file or a PDF.
Prefer to build a template by hand in Word, Excel or Google Docs? Our guide on how to make an invoice template walks through it.
What you get in each format
All three files share one clean layout: your logo and details at the top, an INVOICE heading in your colour, lines for the invoice number, date issued and due date, a Bill to block, the item table, Subtotal, tax and TOTAL DUE lines and Notes, plus your payment terms (beside Bill to), payment instructions and footer note if you add them.
Word (.docx)
A document you type into: the customer, the dates and one line per item in a table with Description, Qty (or Hours), Unit price (or Rate) and Amount columns. Word does not add up the amounts, so you type the totals yourself. The layout is sized to fit one A4 or US Letter page; when your details are long, the table gets fewer blank rows (8 at most) so the page stays one page.
Excel (.xlsx)
One sheet, named Invoice, with ten item rows. The line amounts, subtotal, tax and TOTAL DUE are formulas in the same cells as our blank Excel template (amounts D15 to D24, subtotal D25, tax D26, total D27), and the tax rate you typed sits in B26, or 0 if you left it empty. Amounts show your currency symbol, your logo sits at the top right, and the sheet is set to print on one page of the paper size you chose. Each formula is explained on our invoice template guide.
The same layout as a print-ready blank, for filling in by hand. It has no form fields to type into and nothing adds up; to type into your template, use the Word or Excel file. The PDF uses a built-in PDF font with a limited character set (English and most Western European letters). If your details contain characters it cannot show, such as the Turkish lira sign ₺ or Cyrillic letters, the page says so and the Word and Excel files, which show them, are the ones to use.
Not sure what each field should contain? The field-by-field checklist is in our guide to what to include on an invoice.
How to use your template for each new invoice
- Keep the download as your master copy. Make a copy of it for each invoice and never type over the master. In Word or Excel you can also save it as a Word template (.dotx) or Excel template (.xltx); the steps are in our template guide.
- Give each invoice the next number. Use a numbering pattern you keep to, or get one from the invoice number generator.
- Fill in the customer, dates and lines. In the Excel file the amounts, tax and total calculate as you type.
- Save it as a PDF and send it. Our guide on how to make a PDF invoice has the export steps.
- Keep both the editable file and the PDF you sent.
What is saved, and where
The form saves what you type, and your logo when the browser's storage has room for it, in this browser's local storage on this device, so it is filled in again when you come back. Nothing you type is sent to us: the Word, Excel and PDF files are built by your browser. Press Clear form to delete the saved settings. Private or incognito windows clear them when you close the last private window, and if your browser blocks site storage the form still works but starts empty next time.
Google Analytics receives a usage event naming the format you downloaded (Word, Excel or PDF), not the details you typed. See our privacy policy.
Limits and the credit line
Files made on this page are built in your browser, so they do not count toward the online invoice generator's anti-abuse cap of 20 PDFs per device per day (200 per IP); that cap applies to the PDFs the online generator creates.
Each file ends with one line, "Template created free with myinvoicetemplate.com", switched on by default. Untick the credit checkbox at the end of the form before you download and the line is left out of the Word, Excel and PDF files; it is free and nothing else changes.
Use of this tool is subject to our Terms of Service. The template is a layout, not legal, tax or accounting advice: what an invoice must show depends on where you trade and whether you are registered for VAT, GST or sales tax, and you are responsible for the details, rates and terms you enter.