Freelance invoice — PDF
Print-ready blank form. Print it and fill it in by hand, or type into it with any PDF annotator — the layout never shifts.
Download PDFFree Freelance Invoice Template — PDF, Word & Excel
A blank freelance invoice built around how freelancers actually bill: hours × rate per line, a project or period field, and a total due. Download the format you want and start filling it in.
Download the template
Freelance invoice — Word
Fully editable in Microsoft Word, Google Docs or LibreOffice. Rename any label, add or delete line rows, save it as your own branded version.
Download DOCXFreelance invoice — Excel
Totals, tax and grand total compute automatically: each Amount is Hours × Rate, the subtotal is a SUM, and the sheet recalculates when you open it.
Download XLSXFree for personal and commercial use. No signup, no email, no attribution required.
Files generated and regenerated from the same source configuration with every revision of the template — the copy you download is always the current one.
Prefer a finished PDF? Fill it in online. The Freelance Invoice Generator takes the same fields in a browser form, does the math for you and hands back a completed, print-ready PDF.
Open the Freelance Invoice Generator →What's inside this template
All three formats carry the same document, titled FREELANCE INVOICE. Here is every field on it, with the two that the spreadsheet version leaves out marked:
- Three header fields — Invoice no., Date issued and Due date, grouped at the top of the form.
- From (freelancer) — a blank block for your name, address and contact details: four lines in the PDF and Word files, three in Excel.
- Bill to (client) — a matching block for the client you are billing.
- Project / period — one side field naming the engagement or the stretch of time the invoice covers. (PDF and Word)
- Line-item table — four columns: Description, Hours, Rate and Amount. Blank rows waiting to be filled: six in the PDF, seven in Word, ten in Excel.
- Totals — three lines: Subtotal, Tax and TOTAL DUE, with the total set apart in the accent color.
- Notes — a two-line free-text block for payment details, bank information or terms. (PDF and Word)
- A printed reminder at the foot of the form — bill hours × rate per line, and state your payment terms (for example Net 30) and your late-fee clause on every invoice.
The tax line ships empty in the PDF and Word files, and the Excel tax-rate cell starts at 0 — we do not assume a rate for your country, state or client. Fill in the rate that applies to you.
Which format should you pick
- Take the PDF if you want to print the form and write on it, or send a blank invoice that will look identical on every device. Nothing in it moves, and nothing calculates.
- Take the Word file if you want to edit the document itself — drop in your logo, rename a column, add rows, or save a reusable version with your details already typed in. It opens in Word, Google Docs and LibreOffice.
- Take the Excel file if you want the arithmetic done for you. It is the only one of the three with live formulas, and it is the fastest choice when you are billing many hourly lines at different rates.
When to use a freelance invoice
Use it whenever you have finished billable work and want to be paid for it as an independent contractor rather than an employee. That covers the ordinary cases — a delivered project, a month of retainer work, a batch of hours logged against a client — and it also covers the awkward ones, like a deposit before you start or a partial milestone on a long engagement.
The details that decide whether it gets paid on time are mostly boring ones: a unique invoice number so both sides can reference it, a due date rather than a vague "on receipt", and payment terms plus any late-fee clause written on the invoice itself. Terms you never disclosed are hard to enforce later.
For the longer version — how to set terms, chase a late payer, and handle taxes as a freelancer — read the Invoicing Guide for Freelancers.
Freelance invoice template FAQ
Is this freelance invoice template really free?
Yes. It is free for personal and commercial use — invoice your own clients with it, rebrand it, or hand it to someone else. There is no signup, no email wall and no attribution requirement. The files download straight from this page as static files; you do not create an account and we do not ask for your details.
Do the totals in the Excel version actually calculate?
Yes. In the XLSX each Amount cell multiplies that row's Hours by its Rate, the Subtotal is a SUM over the ten line rows, the Tax line applies a tax-rate percentage you type into its own cell, and Total Due adds subtotal plus tax. That tax-rate cell ships at 0 because we do not guess a rate for your jurisdiction — type your own and every figure below it updates. The PDF and Word versions are blank forms with no formulas, so you add the numbers yourself.
Can I use it if I bill a flat project fee instead of hourly?
Yes. The line-item columns are Description, Hours, Rate and Amount, which suits hourly work directly. For a flat fee, put 1 in the Hours column and the agreed fee in Rate, and the Amount is your fee. In the Word and Excel versions you can also rename the column headings outright — for example to Quantity and Unit price, or to Milestone and Fee. The PDF headings are fixed, so use the 1 × fee approach there.