Product, Food & Commercial Photography Invoice Generator
Fill in the invoice below and download it as a PDF. Choose the starting lines for your shoot: product (per final image, retouching), food (per dish, food and prop stylist) or commercial (creative fee, crew and models, location and permits). Each keeps the usage licence on its own line and production costs at cost. Prices are blank: enter your own.
Updated September 25, 2026 · Free, no signup
Prefer a blank photography invoice template? Download it as PDF, Word (DOCX) — free, no signup, no email. Or fill it in online on this page and download a finished, calculated PDF.
What the product or commercial photography invoice editor above includes
- Three sets of starting lines: product (per final image, retouching, usage licence, production costs), food (per dish or final image, food & prop stylist, usage licence) and commercial (creative fee, usage licence, crew & models, location & permits)
- The usage licence as its own line, with placeholders for media, territory, duration and exclusivity
- Notes that start with “Model / property release reference: [reference]”
- A Deposit Paid field: an advance the client has paid is subtracted and the PDF prints Balance Due
- One tax line with an editable label (Sales Tax, VAT, GST) that starts at 0, a discount row and a Travel / Expenses total, each printed only when above 0
- 8 preset currencies (including $, £, €, A$ and C$) plus a custom symbol, an editable Document Title, logo upload, paper sizes including A4 and Letter, live preview and PDF download
Free to use — no signup, no account. Unmetered for normal use, with an anti-abuse cap of 20 generated PDFs per device per day. Each PDF carries a one-line credit for this site, on by default — one free checkbox in the settings turns it off. Your draft autosaves in your own browser, and when you download, its content is sent over an encrypted HTTPS connection to our server, which renders the PDF. The blank template downloads above are not metered.
What to include on a product or commercial photography invoice
| What the invoice shows | Where it goes in the editor above |
|---|---|
| Your business and the client | From (Sender) and To (Client), printed at the top and under Billed To. |
| A unique invoice number and the invoice date | Invoice # and Date under Invoice Details. |
| Your fee for the work | A creative fee (by the day), or a price per final image, per product or per dish. |
| Post-production | A retouching line, per image, with the tier in the description. |
| The usage licence, separately | Its own line: the media, territory, duration and any exclusivity. |
| Production costs | Lines marked “at cost”: crew, models, stylists, props, location, permits. |
| Release references | Notes, which start with “Model / property release reference: [reference]”. |
| When payment is due and how to pay | The Terms box (the Due Date field is not printed on this template) and Payment Methods. |
In the UK, GOV.UK says you must give an invoice “by law if both you and the customer are registered for VAT”, and its list of what an invoice must include has “the date the goods or service were provided (supply date)” next to the invoice number, both parties’ names and addresses, a clear description, the amounts, VAT if applicable and the total owed (GOV.UK).
The blank photography invoice (PDF or Word) has a DESCRIPTION / QTY / UNIT PRICE / AMOUNT table: put the creative fee, the usage licence and each production cost on separate rows.
Product photography invoice example
Illustrative placeholder figures to show the layout and the arithmetic. They are not market rates.
[Studio address]
[Email] · [Phone]
# PHOTO-2026-014
Date: [invoice date]
| Service / Product Description | Unit | Qty | Rate | Amount |
|---|---|---|---|---|
| Product Photography — per final image | Image | 20 | $10.00 | $200.00 |
| Retouching — [tier] | Image | 20 | $5.00 | $100.00 |
| Usage Licence — website and marketplace listings, [duration] | Licence | 1 | $150.00 | $150.00 |
| Production Costs (at cost) — props, receipts attached | Lot | 1 | $40.00 | $40.00 |
Model / property release reference: [reference]
Usage License & Terms
Payment terms: [as agreed in your contract]. Usage: as set out on the usage licence line of this invoice.
Payment Details
Bank transfer: [account name, account number or IBAN], quoting the invoice number.
Arithmetic: 20 × $10.00 = $200.00; 20 × $5.00 = $100.00; 1 × $150.00 = $150.00; 1 × $40.00 = $40.00; subtotal $490.00, which is also the Total Amount. No tax line prints because the tax rate is 0 in this example.
The labels are the ones the generator’s PDF prints. The Due Date field is not printed on this template, which is why the due date is written in the terms. The dollar sign is only for the example: pick your currency in the settings.
Creative fee, usage licence and production costs
Product, food and advertising shoots can all be billed in three parts, and keeping them on separate lines lets the client see what each one pays for:
- Your fee for the work. A creative fee by the day, or a price per final image, per product (SKU) or per dish.
- The usage licence. What the client may do with the images: the media (website, marketplace, packaging, print, advertising), the territory, how long, and whether it is exclusive.
- Production costs at cost. Crew, models, stylists, props, location fees and permits. Attach receipts if your agreement asks for them.
Put release references (model or property releases) in Notes. The PDF prints the line items, Notes, the Terms box under Usage License & Terms, and your Payment Details.
Product photography invoice
The product lines are Product Photography — per final image, Retouching — [tier], Usage Licence — [website / marketplace, duration] and Production Costs (at cost). Enter the number of final images as the quantity. If you price per product rather than per image, rename the line (for example “Product photography — per SKU”) and enter the number of products.
Retouching tiers (basic clean-up, compositing, colour matching) can each have their own line, so the client sees which images got which work. Name the sales channels the licence covers, such as your client’s own site or a marketplace listing.
Food photography invoice
The food lines are Food Photography — per dish / final image, Food & Prop Stylist (at cost) and Usage Licence — [menu / delivery app / advertising, duration]. Bill per dish or per final image, whichever you quoted, and put the stylist’s invoice and any ingredients or props you bought on at-cost lines.
Restaurants may want the same images on a printed menu, a delivery app and in advertising; say on the licence line which of these the fee covers and for how long.
Commercial and advertising shoots
The commercial lines, which this page opens with, are Creative Fee (by the day), Usage Licence — [media, territory, duration, exclusivity], Crew & Models (at cost) and Location & Permits (at cost). Add a line per assistant, model or location if the client wants them itemized, and enter an advance the client has paid in Deposit Paid so the PDF shows the Balance Due.
If the client’s purchase order or job number has to appear on the invoice, add it to Notes.
Usage licence or copyright transfer
A licence line tells the client what they have paid to use. If the client wants more than a licence (a “buyout” of all rights, or the copyright itself), agree it in your contract first, then describe it on the invoice in the same words.
Who owns the photos: the law by country
- United States. Copyright “vests initially in the author or authors of the work” (17 U.S.C. §201(a)), and “a transfer of copyright ownership, other than by operation of law, is not valid unless an instrument of conveyance, or a note or memorandum of the transfer, is in writing and signed by the owner of the rights conveyed or such owner’s duly authorized agent” (§204(a)).
- United Kingdom. “An assignment of copyright is not effective unless it is in writing signed by or on behalf of the assignor” (Copyright, Designs and Patents Act 1988, s.90(3)).
- Elsewhere. The rules differ by country, so check the copyright law where you work.
On the invoice, describe the licence you are granting (the use, the media, the territory and how long) in the same words as your contract. If a client asks for the copyright itself, the US and UK rules above require a signed writing, so agree it in your contract.
Step by step
- 1Choose your starting lines
Use the buttons above the editor to start from product, food or commercial lines. The page opens with the commercial lines.
- 2Enter your details and the client
Replace the sample studio details under From (Sender) with yours and enter the client under To (Client).
- 3Number and date the invoice
Give the invoice a unique number and set the invoice date under Invoice Details.
- 4Price the work and the licence
Enter the number of images, products, dishes or days and your price for each, and describe the usage licence (media, territory, duration, exclusivity) on its own line.
- 5Add production costs at cost
Enter crew, models, stylists, props, location and permit costs on the at-cost lines, and the release reference in Notes.
- 6Add terms and download
Write the payment due date in the Terms box, add your payment details, check the live preview and download the PDF.
Billing another kind of shoot? The photography invoice generator has the general photography editor, and the photography invoicing guide covers licensing, deposits and follow-ups.
Product or commercial photography invoice FAQ
What should a product photography invoice include?
Your business details and the client, a unique invoice number and the invoice date, the number of final images or products and your price for each, any retouching, a separate usage licence line (where the images may be used and for how long), production costs at cost, the release reference if there is one, the payment due date and how to pay you.
How do I bill food photography?
Press the food photography button above the editor. It starts with a per-dish or per-final-image line, a food and prop stylist line at cost, and a usage licence line for menu, delivery-app or advertising use. Enter your prices and the number of dishes or images.
Why put the usage licence on its own line?
It shows the client what they are paying to use the images for, separately from what they are paying for the shoot. Name the media, the territory, the duration and any exclusivity, in the same words as your contract.
How do I bill production costs such as models, stylists or location fees?
Put each cost on a line marked "at cost", or group them on one line if the client does not need them itemized, and attach receipts if your agreement asks for them. Mark up a cost only if your agreement provides for it.
Can I add tax or bill in another currency?
Yes. The tax line starts at 0 with an editable label (Sales Tax, VAT, GST) and prints only when it adds an amount. Monetary Unit in the settings has 8 preset currencies plus a custom symbol. The generator does not look up tax rules; enter the rate that applies to you.
Is this photography invoice generator free?
Yes — no account, no email address, nothing to pay. It is free and unmetered for normal use; an anti-abuse cap of 20 PDFs per device per day (200 per IP) applies, well above ordinary use, and the blank template downloads on this page are not metered. A one-line "Created free with myinvoicetemplate.com" credit is switched on by default and one free checkbox in the settings turns it off. Your draft is stored in your own browser on this device, so download and keep the PDF you need.
Does this page share a draft with the photography invoice generator?
No. This page keeps its own draft in your browser, separate from the main photography invoice generator and the other specialty pages. Pressing Reset clears it and brings back the commercial lines this page opens with.
Sources (checked September 25, 2026)
General information, not legal, tax or accounting advice. Your contract and the rules where you work decide what your invoices must show; you are responsible for the details and amounts you enter.