Free Contractor Invoice Template — PDF & Word
A blank contractor invoice you can print, hand-fill or type into — with the two things a generic invoice form has no slot for: a job site / contract no. field, and an item table wide enough to keep labor and materials on separate lines.
Download the blank template
Contractor invoice — PDF
Print-ready blank form: fixed layout, ruled lines, nothing to install.
DOCXContractor invoice — Word
Fully editable in Word or Google Docs: retype any label, add rows, drop in your logo.
Free for personal and commercial use. No signup, no email, no attribution required.
Both files were generated on from one shared field definition, so the PDF and the Word file always carry exactly the same fields — and both are regenerated together whenever the template is revised. Each sheet ends with a single small credit line for myinvoicetemplate.com; in the Word file you can select it and delete it.
What's inside this template
Every field on the sheet, in the order you meet it:
- Title block — "CONTRACTOR INVOICE" across the top.
- Invoice details (top right) — Invoice no., Date issued, Due date.
- From (contractor) — four ruled lines for your business name, address and contact details.
- Bill to (client / GC) — four ruled lines for the homeowner, property manager or general contractor paying the bill.
- Job site / contract no. — the field that ties the invoice to a specific property and agreement.
- Item table — Description · QTY · Unit price · Amount, with six blank rows in the PDF and seven in the Word file (add more rows in Word as you need them).
- Totals — Subtotal, Tax, and TOTAL DUE.
- Notes — two blank lines for payment terms, deposit received, or lien-waiver wording.
"Separate labor and materials lines. For progress billing, note completed percentage and any retainage withheld."
— printed at the foot of the template itself
Which format should you pick
- Take the PDF if the sheet gets printed. The layout is fixed, so nothing shifts between your screen, your printer and the client's copy. It is set up for A4 — on US Letter, choose "Fit to page" in the print dialog.
- Take the Word file if you will reuse it. Fill it in on screen, save one copy per job, and export to PDF before sending. This is also the version to take if you want your logo on it or need to rename a field.
- Take neither if you want the math done. There is no spreadsheet version of this template — for totals that calculate themselves, use the Contractor Invoice Generator and download the finished PDF.
When to use a contractor invoice
Send one after the work — or an agreed stage of it — is finished, whether the payer is a homeowner, a property manager, or the general contractor above you. What sets it apart from a generic invoice is context: a job site and contract number that tie the bill to one property and one agreement, and line items that keep labor apart from materials instead of collapsing both into a single figure.
On a job billed in stages, issue one invoice per stage, reference the same contract number every time, and note the percentage completed and any retainage withheld. That is the reminder printed at the foot of the template, and it is what keeps a stage bill from reading like a duplicate of the last one.
The deeper questions — how labor and materials are taxed where you work, how retainage is calculated, how change orders get billed, and what lien compliance expects on the face of the invoice — are covered in the Invoicing Guide for Contractors.
Questions about this template
Is this contractor invoice template really free?
Yes. Both files download directly from this page — no signup, no email address, no account. You can use them for personal and commercial work, including invoices you send to paying clients, and no attribution is required. Each file carries one small credit line at the bottom of the page; in the Word version you can select it and delete it.
Do the PDF and Word files add up the totals for me?
No. Both are blank forms: Subtotal, Tax and TOTAL DUE are ruled lines you fill in yourself, which is exactly what you want if you are printing the sheet or filling it in by hand. If you want the arithmetic done for you, use the Contractor Invoice Generator instead — it calculates the subtotal, tax and total and hands you a finished PDF.
Can I edit the Word file in Google Docs, and add my logo or license number?
Yes. The .docx opens in Microsoft Word, Google Docs (upload it to Google Drive and open it with Docs), LibreOffice Writer and Apple Pages; minor formatting shifts are possible outside Word. Because every label is ordinary editable text, you can insert your logo above the title, rename any field, add rows to the item table, and add a line for your contractor license number under your business details if your state or licensing board expects it on the invoice.
Not legal or tax advice. This is a blank business document, not a compliance product. Licensing, lien and sales-tax rules for construction work differ by state and by contract — confirm yours with your state licensing board, tax authority, or a professional before you bill.