Free Plumber Invoice Template — PDF, Word & Excel
A blank plumbing invoice for plumbers and plumbing contractors, with a job site address and three blocks: parts & fittings, labor (hours × rate), and other charges such as an emergency call-out or permit fee. Each block has its own subtotal. Download it as a PDF to print, a Word file or an Excel sheet that does the sums.
Below: what's inside, how the Excel file calculates and when to use it.
Download the plumber invoice template
Free for personal and commercial use. No signup, no email, no attribution required.
Files generated on from one template configuration, so the three files match the field list below. The Word and Excel files were test-opened in Microsoft Word and Microsoft Excel. Each file carries one plain-text line crediting this site; in the Word and Excel files you can delete it.
What's inside the plumber invoice template
These are the fields and blocks of the template, in the order they print:
| Field or block | What to write |
|---|---|
| PLUMBING INVOICE (title) | Printed heading. Rename it in Word or Excel if you prefer "INVOICE". |
| Invoice no. | Your own number for this invoice, unique within your series. |
| Date issued | The date you send the invoice. |
| Due date | The date you expect to be paid. |
| Job site address | Where the work was done, if it is not the billing address. Two lines in the PDF. |
| From (plumber / contractor) | Your name or business name, address and phone or email: three lines. If you want your license number on the invoice, add it here; there is no separate field for it. |
| Bill to (customer) | The customer’s name and billing address: three lines. |
| PARTS & FITTINGS | Pipe, valves, fittings, fixtures and other parts: DESCRIPTION, QTY, UNIT PRICE and AMOUNT. Three rows in the PDF and Word files, five in Excel, then a Parts subtotal. |
| LABOR | DESCRIPTION, HOURS, RATE and AMOUNT. The first row carries the grey hint "Plumbing Labor" (PDF and Word). Three rows in the PDF and Word files, five in Excel, then a Labor subtotal. |
| OTHER CHARGES | Two rows with grey hints (PDF and Word): "Emergency Call-Out Fee" and "Permit fee (if any)". Five rows in Excel, then an Other charges subtotal. |
| Notes | Two lines for payment details, warranty terms or anything else (PDF and Word only; the Excel file has no Notes block). |
| Subtotal, Tax, TOTAL DUE | The three subtotals added together, the tax if you charge any, and the amount the customer pays. |
How the Excel file calculates
Type into the outlined cells. Everything else is a formula:
- Each line: AMOUNT = QTY × UNIT PRICE in the parts and other-charges blocks, and HOURS × RATE in the labor block. A line stays empty until both numbers are filled in.
- Each block: a subtotal of its five lines, and a tax-rate cell of its own that starts at 0. The block’s tax is its subtotal × that rate, rounded to two decimals.
- Totals: Subtotal (all blocks) adds the three subtotals, Tax (all blocks) adds the three tax amounts, and TOTAL DUE is their sum.
Because each block has its own rate, you can tax parts and not labor, or the other way round, if your state’s rules call for it. Leave every rate at 0 if you charge no tax. For a cell-by-cell walkthrough of an invoice spreadsheet, see how to make an invoice template.
When to use it
- Repairs and service calls: the parts fitted, the hours on site and, for an out-of-hours job, an emergency call-out fee.
- Installations: fixtures, pipe and fittings listed line by line, so the customer can see what was installed.
- Jobs with a permit: bill the permit fee on its own line in Other Charges.
- Self-employed plumbers: the same layout works for a one-person business; put your trading name in the From block.
Billing a larger construction job, or several trades on one invoice? The contractor invoice template and the invoicing guide for contractors cover that. Once the customer has paid, give them a receipt with the receipt generator (it opens with the same three plumbing lines unless a receipt draft is already saved) or the blank receipt template.
Frequently asked questions
What should a plumbing invoice include?
Your business details, the customer’s details, an invoice number, the date and a due date, plus what the customer needs to check a plumbing job: the job site address, the parts and fittings used, the labor (hours × rate), and any emergency call-out or permit charges, each with its own subtotal. This template has a field or block for each of them.
Is there a plumbing invoice PDF I can print?
Yes. The PDF is one A4 page laid out for printing and filling in by hand, with the three blocks and their subtotal lines. It is a flat print layout, not a fillable form: to type into it on screen, use the Word or Excel file, or fill it in online and download a finished PDF.
How do I bill parts and labor separately?
Enter parts in the PARTS & FITTINGS block (quantity and unit price) and your time in the LABOR block (hours and hourly rate). Each block has its own subtotal, so the customer sees how much of the total is parts and how much is labor.
Should I charge sales tax on parts or labor?
That depends on your state, and the template does not decide it for you. In the Excel file each block has its own tax-rate cell, starting at 0, so you can apply a rate to parts, labor, both or neither, as your state’s rules require. Check with your state’s tax agency if you are unsure.
Where do emergency call-out and permit fees go?
In the OTHER CHARGES block. Its two rows carry the hints "Emergency Call-Out Fee" and "Permit fee (if any)" in the PDF and Word files; delete a line you do not need.
Can I fill it in online and get a PDF?
Yes. The plumber link on this page opens the free invoice generator on our home page with three lines already in place (Plumbing Labor, Parts & Fittings, and Emergency Call-Out Fee), each at a price of 0 for you to fill in. If a draft is already saved in your browser, the generator keeps your draft and does not replace its lines. The online invoice has one item list, not three blocks. The generator is free and unmetered for normal use; an anti-abuse cap of 20 PDFs per device per day (200 per IP) applies, well above ordinary use, and the blank template downloads on this page are not metered. A one-line "Created free with myinvoicetemplate.com" credit is switched on by default and one free checkbox in the settings turns it off. Your draft is stored in your own browser on this device, so download and keep the PDF you need.
How do I give the customer a receipt once they pay?
The invoice asks for payment; a receipt confirms it was received. The receipt generator link on this page opens with the same three plumbing lines (unless a receipt draft is already saved in your browser, which it keeps), or you can download the blank receipt template.
Is the template free for business use?
Yes. It is free for personal and commercial use, with no signup, no email and no attribution required. Each file carries one plain-text line crediting this site: it is fixed in the PDF, and in the Word and Excel files you can delete it.
More industry invoice templates
- Electrician invoice template: labor, materials and call-out, inspection or permit lines.
- Contractor invoice template: for general and building contractors.
- Web development invoice template: project work and monthly services.
- Recruitment invoice template: placement fees and contract staffing.
- All invoice templates: every free template and online maker.
This template is a general business document, not legal, accounting or tax advice. Sales tax and licensing rules for plumbing work vary by state; check them with your state’s agencies or a qualified adviser.