Quote Disclaimer Template: Copy-Ready Clauses for Quotes and Estimates
25 sample clauses grouped by the risk each one handles, with notes on when to use them and when not to.
Tick the ones you need in the builder just below, fill in the brackets, and copy one terms block sized for the
3,000-character Terms & Conditions field of our
Quotation Generator and Estimate Generator.
Sample wording, not legal advice. Consumer laws limit what any clause can do; the texts are quoted below.
Build your terms block
Tick the clauses you need; each one is explained, with when to use it and when not to, further down. The block below updates as you go. Fill in the placeholders, then copy it into the Terms & Conditions field.
1 clause picked172 / 3,000 characters
Validity: This quotation is valid until the date shown above. After that date, prices and availability may change, and we will confirm them again before accepting an order.
The 3,000-character limit is the Terms & Conditions field in our generators; the field accepts no more, so text beyond it is cut off when you paste. Move longer material to the Notes field (2,000 characters) or shorten the clauses.
Words in [brackets] are placeholders: fill them in the builder above and every clause on the page updates.
Each Copy button copies the clause exactly as shown. Clauses marked Check against the printed notice
can contradict the fixed sentence our quote and estimate PDFs print under your terms.
Validity
How long the prices stand.
Validity: This quotation is valid until the date shown above. After that date, prices and availability may change, and we will confirm them again before accepting an order.
Use when
Almost always. It matches the "Quote Valid Until" date our quote and estimate PDFs print and the fixed notice under your terms ("Prices are valid until the date shown above").
Not when
If you clear the Quote Valid Until date in the editor: the date row then does not print, but the fixed notice still refers to "the date shown above". Keep a date in that field.
Validity: This quotation is valid for [number of days] days from its date of issue.
Check against the printed notice Our quote and estimate PDFs also print a "Quote Valid Until" date and the fixed notice "Prices are valid until the date shown above". If the number of days lands on a different date, the document gives two expiry dates. Use the default clause, or check that both give the same day.
Use when
On a blank template or another document that has no validity date of its own.
Not when
On our generator PDFs, unless the days add up to the same day as the printed Quote Valid Until date.
Price basis and price changes
What the price is based on and whether it can move.
Price basis: Prices are based on the scope, quantities and specifications listed above and on our supplier prices on the date of this quotation.
Use when
Quotes for goods or materials, so the customer can see what a later change in quantities or specifications would affect.
Not when
Pure time-based services where no supplier prices are involved.
Quantities: The amounts of material listed are estimates based on the sizes and details you supplied. Should the work call for more, the added cost is confirmed with you before any extra material is bought.
Use when
Jobs priced on measured materials, such as flooring, paint, timber or fabric, where the final amount depends on the site.
Not when
When you measured everything yourself and are committing to the quantities: use the fixed-price clause instead.
Price changes after acceptance: If our supplier price for [materials] changes after you accept and before we order them, we will show you the new price in writing before ordering, and you may choose to accept it or remove that item.
Use when
Long lead times on materials whose prices move, where you do not want to carry the risk.
Not when
When you have promised a fixed price. With consumers, a one-sided price-change term can be caught by the unfair-terms rules quoted below.
Scope: This quotation covers only the goods and work listed above. It does not include [exclusions]. Anything not listed will be quoted separately before it is done.
Use when
Every quote with a scope that could grow, for example to exclude permits, waste disposal, making good or travel.
Not when
Do not use it to exclude something you told the customer was included: in UK consumer contracts for services, what you say or write about the service can become a term of the contract (CRA s.50(1), quoted below).
Estimate: This is an estimate based on the information available on its date of issue, not a fixed price. If we find that the final price will be higher, we will tell you before doing the extra work and will not go ahead without your agreement.
Use when
Estimates for work whose size you cannot know before you start (repairs, renovation, investigation).
Not when
Ontario consumer agreements where the final price could go more than 10 per cent over: the Act does not allow that (s.10(1), quoted below), whatever the clause says, apart from an agreed amendment when the customer requires additional or different goods or services (s.10(3)).
Fixed price: The prices in this quotation are fixed for the goods and work listed above if you accept by the date shown above. Changes you ask for are priced separately.
Check against the printed notice The fixed notice on our quote and estimate PDFs calls the document "a quotation (estimate)". A fixed-price promise next to that wording can read two ways, so keep this clause explicit about what is fixed. In Ontario consumer agreements, an ambiguity is read in the consumer's favour (s.11, quoted below).
Use when
When you really are committing to the price.
Not when
When quantities or conditions are still unknown: use the estimate clause instead.
Taxes and currency: Prices are in [currency] and exclude [tax name], which will be added to the invoice where it applies.
Use when
Business customers, and anywhere prices are normally quoted before tax. If you enter a tax rate in the generator, the tax line prints on the quote with the label you give it.
Not when
Australian consumer quotes that show only the price before GST: the single price must also be shown (ACL s 48, quoted below).
Duties: Import duties, customs charges and [other charges] are not included in this quotation and are payable by you.
Use when
Goods shipped across a border when the customer is the importer.
Not when
When your delivery terms say you pay the duties; the clause must match the terms you agreed.
Acceptance
How the customer says yes.
Acceptance: To accept this quotation, reply in writing or by email to [business name] at [email address], quoting the quotation number. We will then confirm the start or delivery date.
Use when
Quotes sent as a PDF by email, including every PDF from our generators.
Not when
When you need a signature on the document itself: use one of the two signature variants below.
Acceptance: To accept this quotation, sign and date the acceptance line and return a copy to [business name] at [email address].
Use when
Our blank quotation template in PDF or Word, which has an "Acceptance (name & signature)" line.
Not when
The Excel template and the PDFs from our generators: they have no acceptance line. Add the next clause instead.
Accepted by (name, signature and date): ____________________________________
Use when
Quotes and estimates made with our generators, which print no signature line of their own. Put it last in the terms block.
Not when
Documents that already have a signature block.
Deposit and payment
When money changes hands.
Deposit: A deposit of [deposit amount] is payable when you accept this quotation; we will send you a deposit invoice. The balance is due [payment terms].
Use when
Work where you buy materials or reserve time before you start. Fill in the amount yourself: this page does not suggest a percentage.
Not when
Where a law caps deposits for your kind of contract (see the California example below). For net-terms wording, use our payment terms guide.
Example of a statutory deposit limit (California home-improvement contracts only):
California Business and Professions Code § 7159.5(a)(3): "If a downpayment will be charged, the downpayment shall not exceed one thousand dollars ($1,000) or 10 percent of the contract amount, whichever amount is less."
The same section sets exemptions. Source: California Legislative Information, retrieved September 25, 2026.
Deposit to accept: To accept this quotation, pay the deposit of [deposit amount] using the payment details on this quotation.
Check against the printed notice The fixed notice on our quote and estimate PDFs says the document is "not an invoice or a request for payment". Asking for payment on the same page contradicts it. Send a deposit invoice after acceptance instead (the clause above).
Use when
Documents that are not our quote or estimate PDFs.
Not when
Our quote and estimate PDFs: use the deposit-invoice clause above.
Lead times and availability
When the goods or work arrive.
Lead times: Start and delivery dates are estimates, counted from the date we receive your acceptance (and deposit, if one is due). Items are subject to availability when you accept; if an item is no longer available, we will offer an alternative or remove it from the order.
Use when
Goods with supplier lead times, and trades booked weeks ahead.
Not when
When you have agreed a firm date with the customer: state that date instead.
Errors and omissions
What happens if the quote itself is wrong.
Errors: If we find an error in the prices, quantities or descriptions in this quotation before the work starts, we will tell you and send a corrected quotation, which you may accept or decline.
Use when
Instead of, or next to, a bare "E&OE" (Cambridge Dictionary: "Errors and Omissions Excepted"), which does not tell the customer what happens next.
Not when
Do not use it to change a price after the work is done: in UK consumer contracts for services, what you wrote can become a term (CRA s.50(1)).
What you could not see or control when you quoted.
Site conditions: This quotation assumes [site assumptions]. If we find conditions that could not reasonably be seen when we quoted, such as [hidden conditions], we will stop, tell you, and agree any change in writing before continuing.
Use when
Building, repair and installation work.
Not when
Conditions you could have checked during a site visit.
Third-party charges: Charges from third parties that we arrange for you, such as [third-party charges], are included only where they are listed above.
Use when
Permits, inspections, couriers, hire equipment or subcontracted services.
Not when
When third-party costs are already built into your line items.
Variations and change orders
How changes to the job are agreed.
Changes: Any change to the goods or work in this quotation must be agreed in writing (email is fine) before it is carried out, stating its effect on the price and the timing.
Use when
Any job where the customer may add or change work while it is under way.
Not when
Small one-off sales with nothing to change.
Delays beyond your control
Events neither side can prevent.
Delays: We are not liable for delays caused by events outside our reasonable control, such as [delay examples]. We will tell you as soon as we can and agree a new date with you.
Use when
Work that depends on weather, suppliers or access to a site.
Not when
Delays you could have prevented. With consumers, a broad exclusion can be caught by the rules quoted below.
Workmanship: We guarantee our workmanship for [warranty period] from completion. This is in addition to your rights under the law.
Use when
Trades and repairs. The second sentence matters: with consumers in the UK, Ontario and Australia, a term cannot take away the statutory duties, warranties or guarantees quoted below.
Not when
Do not shorten or remove the second sentence to limit what the law gives the customer.
Customer-supplied parts: Parts or materials you supply are not covered by any guarantee we give on goods we supply; our workmanship guarantee still applies to the work we do with them.
Use when
When customers bring their own parts or materials.
Not when
When you supply everything.
Late payment
What happens if the invoice is paid late.
Late payment: Invoices not paid by the due date may incur [late-payment charge], as permitted by the law that applies.
Use when
When you will charge interest or a fee on late invoices. Put the actual figure in the placeholder only after checking what the law allows where you and the customer are.
Not when
Leaving the placeholder vague on the invoice itself: the invoice should state the charge.
Cancellation: If you cancel after accepting this quotation, you will pay for work already done and for [non-returnable items] ordered for you that cannot be returned. To reschedule, please give us [notice period] notice.
Use when
Work that needs materials ordered or time reserved in advance.
Not when
Relying on it against consumer cancellation rights: consumer laws can give rights that a clause cannot remove (for example, Ontario s.7(1), quoted below).
Where the disclaimer goes on our quote and estimate PDFs
Part of the PDF
What you control
Terms & Conditions
Your disclaimer. Up to 3,000 characters, printed under a "Terms & Conditions" heading after Notes and any payment details. Line breaks are kept.
Notes
Up to 2,000 characters, printed under "Notes". Good for a thank-you line or project details, not for terms.
Important Notice
Fixed text you cannot edit, printed under the terms on every quote and estimate: "This document is a quotation (estimate), not an invoice or a request for payment. Prices are valid until the date shown above; a formal invoice will be issued upon acceptance."
Quote Valid Until
A date field in the editor, set 30 days after the day you start a new draft; you can change it. If you clear it, the row does not print, but the notice above still refers to "the date shown above".
Footer
No custom footer text. The footer carries only the optional credit line "Created free with myinvoicetemplate.com — free invoice generator, no signup". It is on by default; the Footer Credit checkbox in the settings turns it off.
The default Terms & Conditions text in each generator, which the builder can replace:
Quotation Generator: "This quotation is valid until the date shown above. Prices exclude applicable taxes unless stated. Acceptance of this quote can be confirmed in writing, after which a formal invoice will be issued."
Estimate Generator: "This estimate is valid until the date shown above. Prices exclude applicable taxes unless stated. Acceptance can be confirmed in writing, after which the work is scheduled and a formal invoice will be issued."
Acceptance line: only the blank quotation template in PDF and Word has an "Acceptance (name & signature)" line; the Excel version and the PDFs from our generators do not.
Our generators do not collect signatures. To add a line to a generator PDF, use the acceptance-line clause.
What a disclaimer cannot override
A clause on a quote does not change the law that applies to your customer. The texts below are quoted word for word from official sources for three places,
each labelled by jurisdiction. Each law has conditions and exceptions set out elsewhere in the same act. For the rules on electronic acceptance and
e-signatures, see the acceptance section of our quote guide.
"Every contract to supply a service is to be treated as including as a term of the contract anything that is said or written to the consumer, by or on behalf of the trader, about the trader or the service, if— (a) it is taken into account by the consumer when deciding to enter into the contract, or (b) it is taken into account by the consumer when making any decision about the service after entering into the contract."
What your quote says about the service can become part of the contract. Subsection (2) of the same section sets limits on this.
"A term of a contract to supply services is not binding on the consumer to the extent that it would exclude the trader's liability arising under section 49 (service to be performed with reasonable care and skill)."
A disclaimer cannot remove the duty to perform a service with reasonable care and skill.
"An unfair term of a consumer contract is not binding on the consumer."
A one-sided clause may simply not bind a consumer customer.
Source: legislation.gov.uk, Consumer Rights Act 2015, retrieved September 25, 2026.
Canada, Ontario: consumer agreements only
Ontario consumer agreements only. The Consumer Protection Act, 2002 is the Act in force: Ontario's e-Laws listed the
Consumer Protection Act, 2023 as "NOT YET IN FORCE" on September 25, 2026.
Consumer Protection Act, 2002, s.2(1)
"Subject to this section, this Act applies in respect of all consumer transactions if the consumer or the person engaging in the transaction with the consumer is located in Ontario when the transaction takes place."
s.7(1)
"The substantive and procedural rights given under this Act apply despite any agreement or waiver to the contrary."
s.9(1)
"The supplier is deemed to warrant that the services supplied under a consumer agreement are of a reasonably acceptable quality."
s.9(3)
"Any term or acknowledgement, whether part of the consumer agreement or not, that purports to negate or vary any implied condition or warranty under the Sale of Goods Act or any deemed condition or warranty under this Act is void."
s.10(1)
"If a consumer agreement includes an estimate, the supplier shall not charge the consumer an amount that exceeds the estimate by more than 10 per cent."
s.10(2)
"If a supplier charges an amount that exceeds the estimate by more than 10 per cent, the consumer may require that the supplier provide the goods or services at the estimated price."
s.10(3)
"Nothing in this section prevents a consumer and a supplier from agreeing to amend the estimate or price in a consumer agreement, if the consumer requires additional or different goods or services."
s.11
"Any ambiguity that allows for more than one reasonable interpretation of a consumer agreement provided by the supplier to the consumer or of any information that must be disclosed under this Act shall be interpreted to the benefit of the consumer."
Australian Consumer Law (Competition and Consumer Act 2010, Schedule 2), s 23(1)
"A term of a consumer contract or small business contract is void if: (a) the term is unfair; and (b) the contract is a standard form contract."
Covers standard-form contracts with consumers and with small businesses.
s 64(1)
"A term of a contract (including a term that is not set out in the contract but is incorporated in the contract by another term of the contract) is void to the extent that the term purports to exclude, restrict or modify, or has the effect of excluding, restricting or modifying: (a) the application of all or any of the provisions of this Division; or (b) the exercise of a right conferred by such a provision; or (c) any liability of a person for a failure to comply with a guarantee that applies under this Division to a supply of goods or services."
The consumer guarantees cannot be contracted out of.
s 48(1), extract
"… make a representation with respect to an amount that, if paid, would constitute a part of the consideration for the supply of the goods or services unless the person also specifies, in a prominent way and as a single figure, the single price for the goods or services."
Applies to goods and services "of a kind ordinarily acquired for personal, domestic or household use or consumption"; under s 48(4) it does not apply if the representation is made exclusively to a body corporate. On a consumer quote that shows a price before GST, show the total single price as well.
The California deposit limit is shown as an example next to the deposit clause. Other places have their own rules; check the law where you and your customer are.
Quote vs estimate: wording differences
Our Quotation Generator and Estimate Generator produce the same layout. A new draft differs in the title (QUOTATION or ESTIMATE), the number prefix
(QUO- or EST-), the sample lines and notes, and the default terms quoted above; both print the same fixed notice and the same "Quote Valid Until" label.
The wording of your terms is what tells the customer how firm the price is.
s.11: an ambiguity is interpreted to the benefit of the consumer
s.10(1): no more than 10 per cent above the estimate; s.10(3) allows an agreed amendment if the consumer requires additional or different goods or services
Frequently asked questions
What is a quote disclaimer?
It is the set of terms printed on a quotation or estimate that says what the price covers and on what conditions: how long it is valid, what is excluded, whether it is an estimate or a fixed price, how the customer accepts, and what happens with deposits, changes, delays and cancellation. The clauses on this page are sample wording to adapt, not legal advice.
Where do I put the disclaimer on a quote made with your generator?
In the Terms & Conditions field of the Quotation Generator or the Estimate Generator. It takes up to 3,000 characters and prints under a "Terms & Conditions" heading, above the fixed "Important Notice". The Notes field (up to 2,000 characters) prints separately under "Notes". There is no custom footer text: the footer carries only the optional credit line.
Can a disclaimer override consumer law?
No. Consumer laws limit what a term can do. In the UK, an unfair term of a consumer contract is not binding on the consumer (Consumer Rights Act 2015, s.62(1)); in Ontario, the Act's rights apply despite any agreement or waiver to the contrary (Consumer Protection Act, 2002, s.7(1)); in Australia, a term that tries to exclude the consumer guarantees is void to that extent (Australian Consumer Law, s 64(1)). The exact texts are quoted on this page.
How long should a quote be valid?
This page cites no rule that sets a period. Our Quotation and Estimate Generators set the Quote Valid Until date 30 days after the day you start a new draft, and you can change it. Whatever you choose, keep the validity clause and the printed date in step: the default clause here simply refers to the date shown above.
Can I write "prices exclude tax" on a quote?
Our generators' default terms already say "Prices exclude applicable taxes unless stated." For Australian consumer quotes, the Australian Consumer Law (s 48) also requires the single total price to be shown when you state part of the price; that rule does not apply to representations made only to a company (s 48(4)).
Should a quote and an estimate use different wording?
Yes, if the price commitment differs. Use the estimate clause when the final price may change and the fixed-price clause only when you commit to the price. In Ontario consumer agreements, a supplier may not charge more than 10 per cent above an estimate (Consumer Protection Act, 2002, s.10(1)).
Can my customer accept the quote by email?
The acceptance clause on this page lets the customer accept in writing or by email. The rules on electronic acceptance and e-signatures in the US, EU, UK and Ontario are quoted in the acceptance section of our quote guide. Our generators create the PDF; they do not collect signatures.
What do the clauses marked "Check against the printed notice" mean?
Every quote and estimate PDF from our generators prints a fixed notice under your terms that you cannot edit: "This document is a quotation (estimate), not an invoice or a request for payment. Prices are valid until the date shown above; a formal invoice will be issued upon acceptance." Clauses that could contradict that sentence, such as asking for payment on the quote or giving a second expiry date, carry a warning, and the builder repeats the warning if you add them.
